February 14 2017 Industry TrendsThese features will make you fall in love with business phone systems. Do you like your small-business phone systems? Love them? It seems like a silly question, but with Valentine’s Day upon us, it’s worth taking a look at five phone features that transcend average attractiveness and interest to really capture the hearts of small-business owners. Here is a list of five stand-up pieces of tech you’d be willing to bring home to meet your mom: 1. Virtual Receptionist What do customers want when they call your company? They want the ability to speak with a real person. As a result, many organizations still spend on in-house or third-party receptionists to answer incoming calls, direct requests, and handle basic inquiries. While this makes sense on the surface, there’s actually a better way to increase the value of business phone systems — the virtual receptionist. It works like this: You set up as many pathways and answer trees as you want, making it easy for callers to quickly find the person, department, or automated answer they need, and you can customize call rules by time of day or to accommodate employee out-of-office days. What’s more, admins can log in to the virtual receptionist portal anywhere, anytime, to make changes on the fly. The result? Callers get straightforward and specific options that eliminate the need for generic (and costly) routing from traditional receptionists. In addition, they reach the “end of the line” — their intended department or staff member — faster. All in all, it’s a match made in heaven. 2. Visual Voicemail According to Hello Operator, SMB owners and managers spend a significant amount of time listening to voicemails. Wouldn’t it be great if you could take your relationship with voicemail to the next level? That’s the idea behind visual voicemail, which converts all incoming voicemails into text. This text — along with the caller’s number and attached audio file of the original voicemail — is then packaged into an email and sent to your assigned email account. Instead of putting a hold on other business while you call in and check your voicemail, you get an email that lets you quickly scan for relevant details and decide whether an immediate callback is warranted or you can address the issue later. 3. Paperless Faxing It’s 2017, but companies are still using fax machines. Some prefer the classic “bzzzzz-weee-o-weeee-o-vzzzzzzzzzht” of paper-based faxes, but most wish they could break it off with their long-term fax machine and find a communications companion that better meets their needs. Meet paperless faxing — it’s suave, smart, and is much more pleasant to listen to. It’s also simple. If you’re sending a fax, you just scan or select your document, attach it to an email, and send it to the paperless fax email address. If you’re receiving a message, the fax comes in via phone number but gets routed to your email and sent as an attachment. Think of it this way: Original fax has a lot of things you like, but new fax is just a better fit. 4. On-Demand Call Recording Many SMBs have a love-hate relationship with data. They know how important data is in a digital-first world, but collecting data — especially from communication channels — can be time-consuming and difficult. The solution? On-demand call recording. Employees or managers can decide when and where to record calls, and recordings can be turned on for all calls or implemented on a call-by-call basis. Data is stored online and is easily accessible through a secure web portal. As required, staff can send recording attachments through email. It’s like getting something in a new relationship you never knew you needed — suddenly, data is easy to capture, reference, and utilize. 5. Admin Access Sometimes love isn’t flashy or loud, and it’s the simple things that make all the difference. That’s the idea behind easy admin access, which lets you fully manage and customize business phone systems. You’re able to easily configure the virtual receptionist, set up individual extensions for employees, configure user access, and customize individual features. Put simply? The heart of your Voice over Internet Protocol (VoIP) system is in your hands — cue the slow music and dimmed lights. Communication is absolutely vital for small business, so why settle for a phone system you only tolerate when you could have one that you fall more in love with every day? Are you ready to take your business phone system relationship to the next level? Contact Vonage Business today — representatives are always happy to play matchmaker. About Doug Bonderud Doug Bonderud is an award-winning freelance writer with a passion for technology and innovation. His ability to create compelling, thought-provoking and timely content helps empower the voice of corporate vision. From UCaaS to VoIP to cloud computing, Doug has experience covering all aspects of evolving digital environments and their effects on both people and policies. Linkedin | Twitter November 27 2012 ArchivesDon’t you hate looking through all of your On Demand Call Recordings just to find that specific one you’re looking for? If you’re a busy organization then you know that the amount of recordings you have grow right in line with the amount of business you receive . Did you know that you can search for an exact recording based off specific search criteria right within the Admin Portal? Search results can be broken down into date range, caller ID, location, call direction, length of the call and even by the notes that were recorded during the call. When using such a feature-rich add-on, it is crucial to know all the benefits and shortcuts to optimize your work day. How to Search for Call Recordings: After logging into your Vocalocity account at my.vonagebusiness.com, click the “Phone Systems” icon at the top of the page. On the left hand navigation bar click “Recordings.” After the drop down menu has opened, click “On Demand” and a list of your recordings will populate. At this window you are able to simply move between your pages of recordings by clicking the blue page arrows located under your list. For a more detailed search click “Search Recordings” in the top right hand corner to open the search window. In the new search window type in your specific criteria, click “Run,” and a smaller list or exactly what you were looking for will appear. To start your search over or search for a different recording, simply click “Clear Fields” and insert the new criteria. And you’re done! Using the search tool to find your important recordings cuts your work in half and makes managing your recording system hassle free. For more information concerning On Demand Call Recording please visit the Vocalocity support page by clicking the link below. On-Demand Call Recording About Aaron CharlesworthAaron oversees all marketing and product management activities for the company and is an accomplished executive with deep technology marketing experience. He has a proven track record in lead generation, planning and product management, qualitative and quantitative research, search engine optimization, and creative collateral development.